Entire Agreement

This agreement has been freely negotiated and contains the entire understanding between Welcome Baby KC Photography and the CLIENT. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties want to waive one provision of this agreement, which does not mean that any other provision is also waived. Likewise, if any provision of this agreement is held to be invalid or unenforceable under the law, the validity of this agreement as a whole shall not be affected, and the other provisions of the agreement shall remain in full force and effect.

Services Provided

Birth Photography

  • Photography coverage from active labor until 2 hours after birth
  • On call service 24/7 from 38 weeks until birth
  • 100 – 200 high resolution digital images shared on a USB with printing rights
  • 1 – 2 Sneak peek images within 24 hours of birth to share with family and friends

Doula + Photography

(Birth Doula contract is separate)

  • Access to 1 Photographer & 1 Doula
  • Full photo coverage from active labor and until 2 hours after birth
  • 100 – 200 high resolution digital images shared on a USB drive with printing rights
  • 1 – 2 Sneak peek images within 24 hours of birth to share with family and friends
  • 2 prenatal visits and 1 postpartum visit
  • On call support during your pregnancy, birth, extensive lending library
  • Continuous labor support
  • Use of the rebozo and other comfort measures
  • Breastfeeding and new baby support up to 2 hours after birth


This signed agreement and a non-refundable deposit payment of $300 are required to reserve the weeks surrounding your due date. Any payment made towards the CLIENT’S balance after the deposit, is not available for refund if services are canceled within 30 days of the CLIENT’S due date. Services canceled prior to 60 days from due date receive a refund of any payments made towards clients balance after the deposit.


Full payment of remaining total of Birth Story is due by the 36th week of pregnancy. In the unfortunate event the pregnancy results in miscarriage, a full refund of services paid is given, within 30 days. In the event of breach of contract by Client, the session fee is non-refundable. If session fee is not received, Photographer is relieved of any contractual duty to perform on date and time of session.

Pre-Birth Consultation

CLIENT agrees to a pre-birth consultation to discuss the birth plan and CLIENT’S request list for specific photographs and preferences. This can be done by phone if client cannot meet in person.


Welcome Baby KC Photography shall be the only hired photographer for this event. Family members and friends are permitted to take photos. Photographer is not to be held responsible for images missed due to family or friend interference.


Coverage begins when photographer arrives at birth place and continues up to two hours after the birth. Welcome Baby KC Photography is on call 24 hours a day starting at the CLIENT’S 38th week of pregnancy until the baby is born. The CLIENT is responsible for contacting Photographer during early stages of labor, immediately before leaving for the hospital/place of birth, and again when the doctor or midwife confirms active labor. Failure to give photographer information on labor symptoms will result in breach of contract and will result in no refunds given. Every reasonable effort will be made to take requested pictures, but no specific pose or photograph can be promised.

Photographers Creative License

Images may be edited at Photographer’s discretion. Delivered prints may not include all photographs taken. Photographer reserves the right to edit and release only those images deemed creditable as professional in quality and within the photographer’s artistic standards.

Place Of Birth Guidelines

Photographer is limited by the guidelines of the hospital/place of birth policies. CLIENT agrees to accept the technical results of their imposition on the photographer.

Limit of Liability

In the unlikely event that the photographer is injured or becomes too ill to photograph the birth, Welcome Baby KC Photography will make every effort to assist the CLIENT in finding a replacement photographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the birth photography package, excluding the deposit. Welcome Baby KC Photography takes the utmost care with respect to editing, transportation, and processing the photographs. However, in the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond Welcome Baby KC Photography’s control, Welcome Baby KC Photography’s liability is limited to the return of all payments received for the birth photography package. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals.


Welcome Baby KC Photography retains copyright in all images created and will have the right to make reproductions for portfolio samples, self-promotion, & professional competition. CLIENT agrees to not make copies for sale or authorize any reproductions of the images for commercial use or for photographic competition or display. Once services are paid in full, Welcome Baby KC Photography allows the CLIENT to make copies, prints and other reproductions for personal (noncommercial) use and distribution.

Digital Files

Upon receipt of a photo USB(s) or online gallery, the CLIENT accepts all responsibility for archiving and protecting the photographs. Welcome Baby KC Photography does not permanently archive image files. Photographer is not responsible for the lifespan of any digital media provided or for any future changes in digital technology or media readers that might result in an inability to read USB drives provided. It is CLIENT’S responsibility to make sure that digital files are copied to new media as required.

Model Release

The CLIENT hereby grants to Welcome Baby KC Photography and its legal representatives and assigns the irrevocable and unrestricted right to use and publish photographs of the CLIENT or in which the CLIENT may be included, for editorial, trade, advertising and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The CLIENT hereby releases Welcome Baby KC Photography and its legal representatives and assigns from all claims and liability relating to said photographs.

Digital processing takes approximately 4-6 weeks. CLIENT will receive 1-2 photos via e-mail 24 hours after the birth. CLIENT is allowed to use these photos for birth announcements or to show family and friends.

*Please print this page for your future reference.*